3 Types of Invoices in Business Transactions, What Are They?




Have you ever seen a sample invoice? In business transactions, the seller will provide an invoice to the buyer. Next, the customer will make a payment according to the transaction amount stated in the document.

There is more than one invoice model and example that business people need to know. Anything? Check out the complete explanation in this article.

Overview of Invoices

Before discussing the invoice model, first, understand its meaning.

According to Wikipedia, an invoice or invoice is a document containing details of the delivery of goods which records the list of goods, prices, and other things that are usually related to billing for payments issued by the seller to the buyer.

In general, an invoice or invoice is a listed document containing transaction information (in the form of goods and/or services, price and total, date of transaction, and identity of seller and buyer) given by the seller to the buyer. This document is also used to collect payments for transactions that occur.

If it is physical, the invoice is made in three copies: one sheet for the buyer, one sheet for sales records, and another sheet for the financial report.

Now, many companies use digital invoices or e-invoices for transaction purposes. The advantage is that digital invoices are more environmentally friendly because they do not use paper, are easier to store and find when needed, and have minimal risk of being damaged or lost which could cause trouble for the audit system.

Types of Invoices in Business Transactions

Commercial Invoice (Commercial Invoice)

Commonly called an invoice, it is an ordinary document used for simple transactions. Generally, this document contains information on the goods and quantity purchased, price per unit, and the entire transaction. This example of an invoice is usually found in general transactions.

Proforma Invoice (Proforma Invoice)

This is a summary invoice sent to the customer before delivery of goods or service assistance. Therefore, this type of invoice is used as a fitting invoice along with a quotation.

A proforma invoice is given when the customer makes a payment in advance, or the customer requests this type of invoice.

Consular Invoice (Consular Invoice)

This type of invoice is usually used for export-import transactions between countries. However, before submitting the invoice, the seller will expect written approval from the trade attaché from the transacting country.

Tax Invoice (Tax Invoice)

Apart from transaction invoices, there are tax invoices or tax invoices. This document is proof of tax collection by taxable entrepreneurs (PKP), who have delivered taxable goods (BKP) or taxable services (JKP).

Generally, transactions purchasing goods and services will be subject to tax, which is collected by the seller from the buyer.

Therefore, every time you send an invoice, the seller must send a tax invoice as proof that he has collected tax from the buyer.

Manage Invoices Easier with Mauju Invoice Management Software

As mentioned above, many companies have used digital invoices for easy management and storage. Many applications offer invoice management facilities for work efficiency, one of which is in Mauju.

As a tax application service provider (PJAP) official partner of the Directorate General of Taxes, Mauju Invoice Pricing Management Software provides invoice management facilities for smooth business operations. Starting from creating invoices and tax invoices, automatically calculating VAT or Final Income Tax for each transaction, and sending invoices directly to the transaction partner, for safe storage.

Not only that, business people can also report and deposit VAT or Final Income Tax on transactions that take place easily in the same application. That way, you don’t have to switch applications again to enforce tax compliance.